People & Culture Coordinator

Do amazing work 

A career with Viva Energy is more than just a job. It’s a chance to join a group of people dedicated to supporting Australia’s evolving energy and convenience needs. We’re a leading retail, industrial and energy business, and we’ve been helping Australians reach their destination for more than 120 years.  

Our plans for the future support Australia’s energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience. 

At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.  

About Viva Energy 

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes. 

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.  

Job Description

We have a great opportunity for a People & Culture Coordinator to join our Remuneration & Operations team, working to support all lines our business in this core role. Provide and apply expertise in People and Culture policy, processes, administration, and systems to support our people and business.

You will collaborate with P&C colleagues and line managers across the business to deliver on-boarding, off-boarding, HRIS management, contract management, remuneration and benefits, acquisitions, and system implementations.  

This fast paced and dynamic role will suit an experienced People and Culture generalist who enjoys working as part of a high performing team, managing complex processes, and getting involved in initiatives and projects for improvements.

Responsibilities & Requirements

• Provide accurate and timely communication via our people inbox to resolve enquiries and achieve the best outcomes
• Own the onboarding and offboarding experience on behalf of the People Operations team to ensure we are delivering a consistent experience across critical employee touch points and meeting all compliance reporting requirements 
• Provide advice and information in relation to People and Culture policy and processes
• Manage information and documentation in relation to employee and position data
• Payroll Collaboration: Work closely with payroll for smooth people processes
• Lead and contribute to HRIS updates, and implementation of changes
• Previous experience working in a People and Culture role where you have been involved in the provision of advice and support to a business area is ideal
• Previous experience in interpreting and applying Enterprise Agreements and/or Awards
• Previous experience in generating reports and dashboards and performing analysis on the data would be beneficial

Qualifications & Skills

• Tertiary qualifications in relevant field or equivalent work experience
• Fantastic people skills with the ability to prioritise, high level of attention to detail and accuracy
• Highly effective communication skills
• High level analytical and problem-solving skills
• Proficient in the use of the Microsoft Office package, including Word, Excel, Outlook and experience working with HR technology platforms such as SAP Success Factors and HROnboard would be advantageous

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

At Viva Energy Australia, we believe flexibility is the new normal. We are open to flexibility options including hybrid, part-time, job-share and flexibility in start and finish times. We are happy to explore what this could look like for you during the recruitment process. 

Please note: This role is being sourced through VIVA Energy Australia, therefore we will not be accepting applications via external recruitment agencies.